Article from NCTE.org http://www.ncte.org/affiliates/confplanning/checklists
Conference Planning Checklists
Documents prepared by former NCTE Convention Director Jacqui Joseph-Biddle.
Planning a conference is a labor of love, but it is also a business venture to make a profit. Affiliate leaders and volunteers spend considerable time and resources planning their annual conference(s). This budget form will help guide them through the process of creating, planning, and implementing a budget.
What should an affiliate look for in selecting the best conference site? This checklist includes all the important issues and details when selecting a site, from the overall quality of the hotel, to important issues with lodging rooms, meeting rooms, food and beverages, audio visual, and much more. This checklist will ensure your affiliate chooses the best conference site.
How do you efficiently and accurately keep track of your speakers? How much will each speaker be paid? What type of transportation will each of your speakers use to get to and from your conference? Will a volunteer need to pick a speaker up at an airport? Will your speakers need special equipment for their presentations? This speaker tracking chart has proven time and time again to be an invaluable tool in making conferences successful.
Please use these guidelines when you host an NCTE Cosponsored Speaker. You should also find the guidelines useful for hosting other conference speakers as well.